Welcome to Frank Phillips College
At FPC we take the stewardship of your records seriously and take precautions to guard your personal information.
In compliance with the Family Educational Rights and Privacy Act of 1974 (P. L. 93-380 Education Amendments of 1974), Frank Phillips College provides information concerning the student records maintained by the college. Student records may be collected in a variety of locations, but the Office of Enrollment Management maintains ownership of permanent records. Records may be stored electronically in a student’s virtual account, and paper copies of some records are maintained. Student records are maintained in the following areas:
Student Affairs Records
Under P. L. 93-380, the college is authorized to release directory information to the general public without the written consent of the student. A student may request that all or any of the general information be withheld from the public by making a written request to the Office of Educational Services by the last official day to register for a given semester. The request will apply only to the current enrollment period. The following information is considered directory information:
Release of Information
It is the intent of Frank Phillips College to comply fully with The Family Educational Rights and Privacy Act (FERPA) of 1974 which protects the privacy of educational records, establishes the rights of students to inspect and review their education records, and provides guidelines for correction of inaccurate or misleading data.
Other than directory information or legally required releases of information, the College will not permit release of educational records without the student’s written consent. The consent must be signed and dated by the student and must indicate which records are to be released, the purpose of the release, and the name of the agency to which the records will be released.
Permission Release Form
A permission release form can be filed in the office of educational services as the written consent of the release of educational records to any person or persons listed on the permission release form. The permission release form stays on the student’s record as long as the student is continuously enrolled at FPC. It becomes null and void once the student misses one long semester (fall or spring). If students would like to change the form at any time, it is their responsibility to notify the Office of Educational Services.
Request for release of student information or for additional information concerning FERPA should be directed to the Director of Enrollment Management at 806-457-4200 x 707 or firstname.lastname@example.org.
Review of Records
Students are entitled to review information contained in their permanent educational records. Any student who desires to review his or her record may do so upon written request to the office immediately responsible for the record. After review, students are entitled to challenge the accuracy of records through informal and formal hearings.
Hold Placed on Records
A hold is placed on a student’s records, including grades and transcripts, when the student fails to resolve financial obligations with the college. A hold will also be placed on the student’s transcript when the student fails to provide required transcripts from prior educational institutions. The hold remains in effect until all obligations have been resolved. Students may not register for classes until all holds have been resolved.